Payroll
The payroll section includes time reporting instructions, electronic time cards, important time card dates, and holiday dates.
WEC Time Reporting Instructions
The UF work week is Friday through Thursday. You are paid on a bi-weekly basis. Pay period dates and due dates can be found below.
Time Card: Your time card should be completed daily and the total hours transferred on-line to Report Weekly Elapsed Time (See online reporting below). Your time card is due to Caprice by noon, the Wednesday before the pay period ends unless otherwise noted. Co-op employees submit timecards to Gay Hale by the deadline of 5:00 pm the Tuesday before the pay period ends. Time cards can be printed using the electronic file below.
On-Line Reporting: The deadline for reporting your time on-line is the Tuesday before the pay period ends unless otherwise noted. Please follow these instructions for entering your time online:
- Sign-on to http://my.ufl.edu using your Gatorlink username and password
- Click My Self Service from the menu on the left
- Click Time Reporting
- Click Report Weekly Elapsed Time
- Enter the date of the first day of the pay period in Week Beginning (if not already correct)
- Click Refresh Date
- Enter the total hours worked each day for first week EXACTLY as it appears on your timecard. Record minutes as: .25 for 15 minutes, .50 for 30 minutes and .75 for 45 minutes
- Select Time Reporting Code (usually first choice i.e. 155-Temporary OPS)
- Click Save
- Click Okay
- Click Next Week
- Repeat procedure for second week of the pay period.
BOTH of these actions must be completed by the appropriate deadlines for you to be paid in a timely manner. If you do not meet the deadlines, please plan to be paid the next pay period.
If you have questions or problems, contact Caprice at 352-846-0578, Room 109 Newins-Ziegler Hall or mcraec@ufl.edu.
Electronic Time Card
Your time card management and printing can be managed easily by using our electronic time card file provided below. Right click the file, and select "Save Target As..." to download these files.
2012 Time Card (Excel Format)
2011 Time Card (Excel Format)
This is an electronic time card built in Microsoft Excel. This file is used to:
- Create a timecard, ready-to-print, sign and turn in, based on your time keeping entries.
- Allow you to enter and record your daily "punches".
You will still need to enter your time into PeopleSoft, at http://my.ufl.edu/.
2011-12 Pay Period, Online and Time Card Due Dates
Dates in bold indicate EARLY due dates.
| Pay Period Dates | Due Online | Time Card Due BY NOON | Pay Day |
|---|---|---|---|
06/24/11 - 07/07/11 |
07/05/11 |
07/06/11 |
07/15/11 |
07/08/2011 - 07/21/2011 |
07/19/11 |
07/20/11 |
07/29/11 |
07/22/2011 - 08/04/2011 |
08/02/11 |
08/03/11 |
08/12/11 |
08/05/2011 - 08/18/2011 |
08/16/11 |
08/17/11 |
08/26/11 |
08/19/2011 - 09/01/2011 |
08/30/11 |
08/31/11 |
09/09/11 |
09/02/2011 - 09/15/2011 |
09/13/11 |
09/14/11 |
09/23/11 |
09/16/2011 - 09/29/2011 |
09/27/11 |
09/28/11 |
10/07/11 |
09/30/2011 - 10/13/2011 |
10/11/11 |
10/12/11 |
10/21/11 |
10/14/2011 - 10/27/2011 |
10/25/11 |
10/26/11 |
11/04/11 |
10/28/11 - 11/10/11 |
11/04/11 |
11/07/11 |
11/18/11 |
11/11/11 - 11/24/11 |
11/18/11 |
11/18/11 |
12/02/11 |
11/25/11 -12/08/11 |
12/06/11 |
12/07/11 |
12/16/11 |
12/09/11 - 12/22/11 |
12/12/11 |
12/12/11 |
12/30/11 |
12/23/11 - 01/05/12 |
01/03/12 |
01/04/12 |
01/13/12 |
01/06/12 - 01/19/12 |
01/17/12 |
01/18/12 |
01/27/12 |
01/20/12 - 02/02/12 |
01/31/12 |
02/01/12 |
02/10/12 |
02/03/12 - 02/16/12 |
02/14/12 |
02/15/12 |
02/24/12 |
02/17/12 -03/01/12 |
02/28/12 |
02/29/12 |
03/09/12 |
03/02/12 - 03/15/12 |
03/13/12 |
03/14/12 |
03/23/12 |
03/16/12 - 03/29/12 |
03/27/12 |
03/28/12 |
04/06/12 |
03/30/12 -04/12/12 |
04/10/12 |
04/11/12 |
04/20/12 |
04/13/12 - 04/26/12 |
04/24/12 |
04/25/12 |
05/04/12 |
04/27/12 - 05/10/12 |
05/08/12 |
05/09/12 |
05/18/12 |
05/11/12 - 05/24/12 |
05/22/12 |
05/23/12 |
06/01/12 |
5/25/12 - 06/07/12 |
06/05/12 |
06/06/12 |
06/15/12 |
06/08/12 - 06/21/12 |
06/19/12 |
06/20/12 |
06/29/12 |
06/22/12 -07/05/12 |
07/03/12 |
07/04/12 |
07/13/12 |
7/6/12 - 07/19/12 |
07/17/12 |
07/18/12 |
07/27/12 |
7/20/12 - 08/02/12 |
07/31/12 |
08/01/12 |
08/10/12 |
2012 Holidays
New Year's Day 2012 - Monday, January 2, 2012 (observed)
Martin Luther King, Jr.'s Birthday - Monday, January 16th
Memorial Day - Monday, May 28th
Independence Day - Wednesday, July 4th
Labor Day – Monday, September 3rd
UF Homecoming – Friday, November 9th
Veterans Day - Monday, November 12th (observed)
Thanksgiving - Thursday, November 22nd & Friday, November 23rd
Christmas - Tuesday, December 25th
2011 Holidays
New Year's Day 2011, Friday, December 31st , 2010 (observed)
Martin Luther King, Jr.'s Birthday, Monday, January 17th
Memorial Day, Monday, May 30th
Independence Day, Monday, July 4th (observed)
Labor Day, Monday, September 5th
UF Homecoming, Friday, November 4th
Veterans Day, Friday, November 11th
Thanksgiving, Thursday, November 24th & Friday, November 25th
Christmas, Monday, December 26th (observed)
