Travel Information
WEC Travel Notes - Read First
The WEC Travel Notes include overview of procedures and tips for successful and timely travel reimbursement. For more detail, see the UF Travelers Guide.
Travel Forms
Below are the department forms needed for travel:
- Travel Authorization Form
- International Travel Check List - This form must be provided prior to or with your Travel Authorization request form for international travel.
- Travel Expense Report Form
- Out of State Travel Approval Form
- Authorization for Per Diem in Excess of 30 Days - To be completed when the period of travel extends beyond 30 days. Approved form must accompany Travel Expense Report backup material.
- Instructions for Travel Cash Advance - Requires an approved Travel Authorization; based on estimated personal expenditures only; provided no earlier than 10 days prior to start date of the trip.
UF Traveler's Guide
The two page UF Traveler's Guide provides greater detail related to travel and can answer a lot of frequently asked questions. You can see it here, or download the PDF.
UF Travel Directives and Procedures
The purpose of these University of Florida Travel Directives and Procedures is to provide direction for employees and others who undertake travel on behalf of the University. You can view them here.
Foreign Travel
Foreign Travel Registration - MEDEX Insurance - Required
Foreign Travel Registration with the University International Center is required for each international trip. Note that MEDEX coverage is now provided free of charge to all travelers on official UF international business. A copy of your MEDEX card must be provided to the Department Travel Office prior to your trip.
http://www.ufic.ufl.edu/travelregistration.html
All members of the UF community who are traveling on officially-sanctioned UF business outside the United States are required to register their travel on the UF International Center Web site above.
This registration procedure does not apply to students traveling on UF-sponsored, exchange or non-UF study abroad programs, nor to those undergraduates doing independent study abroad.
WEC Faculty are still required to complete the Out of State Travel Approval Form (found in the Travel Forms section above) as well.
For more information please see this memo regarding international travel and MEDEX insurance.
